Truckee Sanitary District
Senate Bill 272 and Public Records Requests

Senate Bill 272 (Hertzberg) of 2015 takes effect on July 1, 2016. As signed into law, SB 272 requires special districts and other local agencies to create a catalog of their enterprise systems, make it publicly available at their office, and post it on their websites in a prominent location if they have one.

An enterprise system is defined in this law as a software application or computer system that collects, stores, exchanges, and analyzes information that the agency uses. The software application must also fall under both of the following categories:

  • A multi-departmental system or a system that contains information collected about the public.
  • A system of record (which means a system that serves as an original source of data within an agency).

Once a system has been identified as an enterprise system, the agency is required to list the system in their SB 272 compliance catalog along with the following information about each system:

  • Current system vendor.
  • Current system product.
  • A brief statement of the system's purpose.
  • A general description of categories or types of data.
  • The department that serves as the system's primary custodian.
  • How frequently the system is updated.

There are a few exemptions in which an agency is not required to list certain enterprise systems in the catalog. Those exemptions are:

  • Information technology security systems, including firewalls and other cybersecurity systems.
  • Physical access control systems, employee identification management systems, video monitoring, and other physical control systems.
  • Infrastructure and mechanical control systems, including those that control or manage street lights, electrical, natural gas, or water or sewer functions.
  • Systems related to 911 dispatch and operation or emergency services.
  • Information security records of a public agency that would reveal vulnerabilities to, or otherwise increase the potential for an attack on, an information technology system of a public agency.
Click here for a Catalog of our Enterprise Software
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